PRIVACY POLICY
WEBSITE PRIVACY POLICY
The policy: This privacy policy is for this website; www.carrostudio.com and governs the privacy of its visitors. It explains how we comply with the EU’s GDPR (General Data Protection Regulation) legislation and the DPA (Data Protection Act).
This policy will explain areas of this website that may affect your privacy and personal details, how we process, collect, manage and store those details and how your rights under the GDPR and DPA are adhered to.
THE DPA & GDPR MAY 2018
This website complies with the DPA (Data Protection Act 1998) and the GDPR (General Data Protection Regulation), effective from 25thMay 2018.
CONTACTING US
This website, carrostudio.com, collects private user data using emails sent to us.
The data is stored on the website server, in most cases dating back to when each form was created. The website server is accessible by the website.
By contacting us you agree to CARRO Studio contacting you about CARRO Studio’s photography services. You will not be added to any mailing lists and will only be contacted by CARRO Studio personally in relation to your enquiry. Your personal details will not be added to any client or studio management software, will not be used for any marketing purposes nor will they be passed onto any third parties.
EMAIL MARKETING
Occasionally emails will be sent out with album discounts or promotional offers relating to other photography shoots. This is never more than twice a year. Please email info@carrostudio.com if you do not wish to be included in this. Your personal details will never be passed on to third parties for marketing purposes.
CLIENT GALLERIES
CARRO Studio creates a client gallery for each client to whom photos are delivered as part of the services contracted. CARRO Studio client galleries are externally hosted by Zenfolio. Their privacy policy can be found here: https://en.zenfolio.com/privacy
Only CARRO Studio will have access to your personal data stored on Zenfolio’s system on behalf of CARRO Studio. It will only be used as detailed above, will not be used for any other marketing purposes and will not be passed onto any third parties. Zenfolio’s technical support team will have the means to access to your personal data but will never access or share this data other than by request from CARRO Studio.
By logging into a CARRO Studio client gallery you are agreeing to opt in to receive relevant, gallery-specific emails as described above. Emails are automated so if you do not wish to receive such emails it is advised that you do not log into any CARRO Studio client galleries.
If you wish to request for your personal data to be deleted from Zenfolio’s servers, please email info@carrostudio.com.
EXTERNAL WEBSITE LINKS & THIRD PARTIES
Although we only look to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website.
We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Users should therefore note that they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.
CLIENT DATA HELD ON FILE
We take care over the processes around looking after personal data stored on our physical systems. CARRO Studio holds the following personal data of clients:
- names
- addresses
- phone numbers
- Data relevant to your booking.
Client photos are safely stored within my password protected server.
CLIENTS AND WEDDING GUESTS CAPTURED IN PHOTOS
Under GDPR legislation, a photograph may in some instances constitute a form of personal data where they can be processed to allow “the unique identification or authentication of a natural person”. CARRO Studio will never photograph an individual as a means of unique identification or authentication unless consensually contracted to do so. Guests at weddings appear in photos taken by CARRO Studio as a part of the visual recording of the event in photos. Guests captured in portraits or in group photos do so as part of the event and their rights are protected by CARRO Studio as detailed in this privacy policy.
In terms of explicit GDPR compliance, wedding clients and guests are photographed within the parameters of GDPR legislation on the basis of ‘legitimate interests’. The taking of photographs of wedding guests when viewed as a form of processing personal data is necessary for the legitimate interests of CARRO Studio as a photography business unless there is a good reason to protect a given individual’s personal data which overrides those legitimate interests.
Operating within the parameters of legitimate interests as laid out in GDPR legislation, the disproportionate effort involved in providing privacy policy information to all wedding guests at the event and the degree to which it would distract us from performing our job renders it infeasible to do. Wedding clients are therefore requested in their contract to direct their guests to read this privacy policy in advance of the event and to advise them to contact us in advance with any concerns around the processing of their personal data, namely being photographed.
WITHDRAWAL OF CONSENT
Anyone photographed by CARRO Studio, whether a client or wedding guest, and whether past or current may withdraw consent for a photograph in which they appear to be displayed. The process for this is to email CARRO Studio at info@carrostudio.com specifying the photo in question. Pursuant to the request, CARRO Studio will then remove the photo from online and printed display wheresoever it appears.
SOCIAL MEDIA POLICY & USAGE
We adopt a safe and responsible Social Media Policy. While we may have official profiles on social media platforms users are advised to verify the authenticity of such profiles before engaging with or sharing information with such profiles. We will never ask for personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media.
DISPLAY OF IMAGES
We may display any photographs to promote CARRO Studio on the CARRO Studio website and blog, on social media, on wedding blogs, on wedding photography related websites, in exhibitions, in advertising, brochures, magazine articles and other such material, providing that the images used are used lawfully and without damage to CARRO Studio client(s). The rights of the people captured in these photographs are protected by CARRO Studio as detailed in this privacy policy.